Printing as a service
IT-HAUS Managed Print Services
Saving by outsourcing
More efficient printer fleet and relief for your IT
Printing is a significant cost factor, especially for medium-sized companies. According to studies, a company today spends up to three percent of its turnover on printing.
The acquisition costs for the printing systems only make up a fraction of the total costs. Operating costs and expenses for technical support are significantly higher.
A survey of the existing environment usually reveals the following typical problems:
The implementation of Managed Print Services (MPS) is therefore an important step, particularly for companies with numerous branches: By centrally managing all printing and scanning processes, optimizing the device fleet and outsourcing operational responsibility to IT-HAUS , savings of up to a third can be achieved.
What does Managed Print Services mean?
Managed Print Services (MPS), also known as Printing as a Service, refers to comprehensive services relating to the optimization and/or management of a company's document output, which are provided by an external provider. This includes the provision of printing systems and their maintenance, the supply of consumables and various administrative services such as monitoring, automatic toner delivery and disposal at the end of the life cycle.
The operation of the devices is usually billed based on consumption via a so-called click contract - i.e. in the form of a fixed page price, which ensures transparent and manageable printing costs. A monthly rental fee is then added, which usually includes all service costs such as consumables, spare and wear parts, technician costs and the provision of fleet management software in addition to the use of hardware.
Who are Managed Print Services suitable for?
In principle, Managed Print Services are suitable for companies of all kinds.
MPS concepts with global standardization give international corporations and chain stores a better overview of their printer fleet and full transparency of costs and consumption. Start-ups and SMEs with limited staff or IT budgets also benefit from Printing as a Service.
MPS can also be of interest to financial institutions or companies in the healthcare sector, for example to enable branch scanning or simplify printing from hospital information systems.
The most important advantages of Managed Print Services at a glance:
Managed Print Services guarantee the fail-safe use of your printer fleet. The complete package of high-performance systems, up-to-date software solutions and corresponding services reduces your operating costs and relieves your in-house IT team, who no longer need to worry about administration and support. In addition, there is no longer any need to store and order consumables, which is now done automatically.
Consolidation and optimization of systems as well as central management and monitoring of document output prevents printer problems and ensures greater cost transparency.
Manageable operating expenses
Managed Print Services can usually be used to optimize not only your device fleet, but also your print volume, enabling you to achieve considerable cost savings. High investment sums for new devices are eliminated, and repair and maintenance costs are also significantly reduced thanks to optimum service and permanent monitoring. In addition, accounting is simplified thanks to consumption-based billing. .
More satisfied employees
Managed Print Services improve all output processes in the company. Smoothly functioning printers and multifunctional devices (MFPs) also ensure happier employees and optimized workflows.
Less effort
By outsourcing the administration and management of your printer fleet to an external service provider, you relieve your IT department and conserve your own resources - in favor of more important tasks.
Secure printing environment
Thanks to permanent monitoring of your fleet and all document processes, attacks on data security and potential threats can be detected immediately, minimized or even prevented altogether. User authorization and follow-me printing further increase the security of your data, documents and devices.
Managed Print Services by IT-HAUS
The all-in-one solution for your output
Whether hardware, spare parts or services - as a specialist in the printing sector, IT-HAUS GmbH supplies everything from a single source.
A close-knit global service and partner network, numerous manufacturer partnerships and comprehensive certifications guarantee you a comprehensive, manufacturer-independent repair service and support for your printers, MFPs and large format printers - worldwide if required.
All system processes are accompanied by autonomous monitoring and offer you full transparency regarding meter readings, consumables, faults and response and recovery times.
In addition to managing the device fleet, including the delivery and provision of consumables, IT-HAUS also ensures the continuous optimization of the existing output systems as a full-service provider.
We show you potential savings and support you with comprehensive services - for a sustainable reduction in costs and optimized document processes with lean workflows.
We deliver Anything as a Service
Our service portfolio in the area of Managed Print Services
Consulting (current situation)
Cross-location assessment of the existing device infrastructure and document processes as well as cost calculation
Concept and fleet design (target concept)
Individual consolidation and optimization proposals, comparative display in room plans, creation of group guidelines
Worldwide rollouts
or rollbacks, installation, configuration and project management
Monitoring and fleet management
Software
Security, authentication and accounting solutions, capturing, SecurePrint, document management (DMS), enterprise content management (ECM), workflow management, archiving, etc.
Information and management tools
Asset management, ticket management, supply and spare parts management, automatic toner delivery, document routing, cost control, rule-based printing, cloud and mobile printing
Operation and maintenance
Change management (IMAC/D/R), field service (break-fix), preventive maintenance concept, software, server and driver support
Trainings and workshops
Individual user, key user and administrator training
Green IT
Reduction of CO₂ emissions, environmentally friendly disposal concepts for consumables and hardware
Certified data erasure
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A lack of security when printing can be dangerous
Countless documents containing personal and confidential data are printed, copied and scanned in companies every day. Without reliable security measures, these can easily fall into unauthorized hands.
Anyone who forgoes security functions in the printing sector is taking a high risk. This is because modern printing systems offer a large attack surface if left unprotected.
We show you how to identify, prevent and eliminate security vulnerabilities.
Now in the video: Florian Sinn from IT-HAUS explains what companies should consider when it comes to print security.
Why Managed Print Services from IT-HAUS?
IT-HAUS is a Zebra Repair Specialist
We are an authorized service partner for Zebra label printers. We repair and maintain the systems on site or at our headquarters in Föhren. This means you can be sure that your devices will remain fully functional and your business processes will not be interrupted.
The IT-HAUS Printing Check
Printing is a significant cost factor for most companies. According to studies, companies today spend up to three percent of their turnover on printing. This makes it all the more important to set up the printer fleet efficiently and securely.
New at IT-HAUS
Book suitable IT now at the click of a mouse
Are you already familiar with our new Anything as a Service (XaaS) platform - my.IT-HAUS.com?
Here you can decide for yourself which services you would like to book. Simply click on what you want and keep track of everything:
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Costs |
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Runtime |
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booked services |
Your IT workstation on a subscription basis
You book, we take care of the provision and continuous operation at a fixed monthly price.
Our references
Our experts will be happy to advise you on the individual options.
Fill out our contact form or call us directly. We look forward to talking to you.
Strong partners for future-proof IT solutions
