Goodbye paperwork:
Paperless at last with document management systems
Everyone has been talking about the paperless office for years. However, despite advancing digitalization, only around half of all companies have integrated document management systems into their business processes to date, even though the efficient handling of documents is the basis for the smooth running of processes. Modern document management systems (DMS) support companies in seamlessly creating, organizing, storing and sharing documents. Regardless of a company's size or sector, DMS offer numerous benefits that increase productivity and facilitate collaboration. They streamline and accelerate processes, motivate employees and thus increase competitiveness. In short: you save time and money!
What is a document management system?
A DMS is a software solution, such as Kyocera's Workflow Manager, that helps companies to manage and organize their documents digitally. From quotations and invoices to specific formats - a DMS enables users to create, edit and store documents efficiently.
Efficient document search
Powerful search functions enable documents to be found quickly.
Security and access control
Sensitive company data can be protected by access authorizations so that only authorized employees can access certain documents.
Automated workflows
DMS can automate workflows, such as the release of documents, the checking of content and the notification of changes.
Space saving
The digitization of documents can reduce storage costs.
Environmentally friendly
Using less paper, ink and toner contributes to sustainability and reduces the environmental impact.
Improved collaboration
Several people in a team can work on documents at the same time.
Who is a document management system suitable for?
For every company, regardless of size and industry. Even smaller companies benefit from a DMS, as it is flexibly scalable and can be adapted to individual processes. The software is quick and easy to implement and the user interface is intuitive. This means that the new process can be started quickly and without extensive training.
Special modules for sectors such as healthcare, logistics, real estate and many more can be integrated, making the system even more economical.
What should a DMS offer?
Document management systems are indispensable tools for optimizing document-related workflows in companies. They promote efficiency, collaboration and security in the handling of important information and save time and money at the same time. The investment in a DMS usually pays for itself quickly due to the many advantages.
Before implementing a DMS, it is always important to define the individual needs of a company so that the system can be tailored to them.
We at IT-HAUS are your document management specialists. We talk to you about your requirements and work with you to develop a concept for implementation. We implement the DMS together with you, train your employees and provide the necessary support.
The Kyocera Workflow Manager - document management made easy
Kyocera's Workflow Manager is an example of easy-to-implement software. It is very easy to customize, but also offers preconfigured standard modules for many areas, which can be used both individually and in combination.
What does the Workflow Manager offer?
Modules available for
The Kyocera Workflow Manager has the option of legally compliant digital signatures. Documents can be addressed directly from the Workflow Manager to one or more recipients, who can also sign the document within a workflow process or receive it for acknowledgement only. This makes the system 100% legally compliant and GDPR-compliant.
Kyocera Workflow Manager Cloud
Verabschieden Sie sich von komplexer IT-Infrastruktur und starten Sie direkt durch – mit einem sofort nutzbaren Cloud-DMS inklusive integrierter Rechnungsverarbeitung.
Sind Sie bereit für die E-Rechnung?
Ab dem 1. Januar 2025 müssen grundsätzlich alle Unternehmen, die im B2B-Bereich steuerpflichtige Inlandsumsätze tätigen, in der Lage sein, elektronische Rechnungen zu empfangen. Der Versand von E-Rechnungen wird ab dem 1. Januar 2025 ebenfalls für alle Unternehmen zur Pflicht, allerdings wird es hier Übergangsregelungen in der Umsetzung geben.
Für die Umsetzung dieser Pflicht benötigen Unternehmen eine Software, die in der Lage ist, diese Bedingungen zu erfüllen. Wir helfen Ihnen dabei, diese Anforderungen umzusetzen.
Digitalisierungs-Check für den Mittelstand
Das Konzept des papierlosen Büros ist seit Jahren ein viel diskutiertes Thema. Dennoch setzen bislang nur rund die Hälfte aller Unternehmen ein Dokumentenmanagementsystem (DMS) ein – trotz fortschreitender Digitalisierung. Dabei ist ein effizienter Umgang mit Dokumenten entscheidend für reibungslose Geschäftsprozesse. Moderne DMS-Lösungen ermöglichen es, Dokumente einfach zu erstellen, strukturiert zu verwalten, sicher zu speichern und unkompliziert im Team zu teilen.
Our references
Save your resources and put the responsibility for your document management in the hands of experts!
We support your IT while you remain the first point of contact for your customers and employees.
Our contacts who specialize in document management systems for your company will be happy to advise you.
