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IT-HAUS GmbH is one of Germany's top IT systems and trading companies. As a provider of national and global IT solutions and services, we offer comprehensive full-service concepts from a single source. A strong and comprehensive global network as well as our own national and international locations make IT-HAUS one of the leading corporate partners.

IT experts advise and support customers not only in the direct IT environment. As part of the "Digital Signage" business unit, IT-HAUS offers innovative concepts for forward-looking and representative office and conference room equipment as well as digital signage solutions for direct use at the point of sale or point of interest. The diverse application possibilities range from employee communication, sales promotion or image enhancement to trade fair stand design.

The first impression of customers and guests initially only extends to a few areas of a company. Whether on arrival at the company premises, easily accessible visitor parking lots, the greeting at the reception area or further discussions in conference rooms. At all of these locations, your guests consciously perceive your company - which can also have an impact on the positive course of conversations during collaboration. The friendliness of your employees is one of the strongest factors, as customers always want to feel that they are in good hands. But the representation of your company is also crucial. Present yourself as an innovative and progressive company and show this to the outside world.

Initial situation

IT-HAUS GmbH is one of the leading system and trading companies
in Germany. IT-HAUS is particularly committed to providing its customers with the high level of consulting services they are accustomed to. For this reason, the company is implementing the company often implements the latest technologies often implements the latest technologies and solutions in its own demo center as a first step in order to gain practical experience. This provides the technical and sales staff with additional know-how, enabling them to offer the best possible solution to requirements and highlight potential in discussions with customers. As a provider of digital signage solutions, presentation technology and video conference room equipment, IT-HAUS itself relies on advanced technologies to help shape the workplaces of the future. In the past, the reception and visitor area has already been equipped with a digital signage solution to make the waiting time for customers and partners more pleasant, entertaining and entertaining. In order to foster a positive welcome culture immediately on arrival, visitors are greeted personally on a video wall shortly before their arrival. In addition, the company broadcasts its own image films and company presentations on a wide range of business areas and well-known reference projects to give guests an initial overview and impression of the company.

Requirements and goals

Due to the steady growth of the workforce, various meeting rooms gradually had to make way for the space requirements. For this reason, a new concept for a representative conference room was sought, so that parts of the corridor on the upper floor were redesigned. The equipment and technical implementation also needed to have a professional appearance so that the technology, cabling and options met the growing requirements.

The challenge

Meeting rooms are generally available to all employees. These can be booked directly via the Outlook calendar or the room bookingngssystem Roomz and their utilization can be monitored. However, the level of knowledge regarding technical possibilities and presentation techniques varies greatly among employees. The technology should therefore be as user-friendly and self-explanatory as possible in order to save resources at the in-house IT service desk - in terms of further inquiries and technical support. Through the company-wide use of Microsoft Teams should also videoconferences can be held on the premises in order to save travel time, personnel and vehicle costs and to achieve the fastest possible ROI return on investment for the conversion project. The possibility of hybrid meetings is also created.

Solution

On the upper floor of our company headquarters in Föhren the first step was to install a large glass partition to separate the new rooms from the corridor. The room itself was to be designed for conferences for up to 12 people and professionally equipped in terms of comfort in order to maintain a high feel-good factor during meetings. Rolling armchairs with armrests and tables with integrated cable ducts and 220 V mains connections for charging were selected as the basic equipment. In order to dampen or eliminate the reverberation in the new rooms, sound insulation structures were integrated, which were also covered with regional image motifs on canvas to give the room additional character. A large-format touch display was chosen as the output device for presentations. This offers the advantage that the screen can be used not only for presentation purposes, but also as an interactive whiteboard to enable multi-touch collaboration. Handwritten notes, recordings and results can be easily saved using the supplied software and sent to participants as a PDF during joint meetings. To achieve even greater flexibility, the touch display has its own operating system and is connected to the cloud for data transfer.

The requirements for a suitable presentation system were manifold. In addition to stability and user-friendly handling, a low-maintenance solution had to be implemented.
The choice fell on the wireless Clickshare solution from the manufacturer Barco. Thanks to a simple USB-C connection, the control button can be easily connected to notebooks, which also enables an automated app connection. Via the Logitech Teams solution the content is integrated and displayed in the Teams app. It is also possible to present the content in a meeting. Especially in joint group work or presentations with up to two speakers, users can always access their own content individually. Clickshare also offers the advantage of compatibility with iOS and Android, which also allows the use of mobile devices. In order to drastically reduce the time and cost of meetings, a Logitech Rally solution with camera, soundbar and microphones, as well as a Logitech Tap as a control unit was realized. In addition, a Logitech Swytch to enable BYOD (Bring your own device) and not having to use the associated Meetingroom PC without having to use it. The connection to Microsoft Teams enables participants from different regions to join in via video and audio and take part in meetings. Thanks to the high-resolution 4K camera in the room sthe participants are clearly visible, the speakers enable a clean sound to understand external participants well and the microphones in the room transmit what is spoken in the room cleanly and clearly to the outside world. Meetings can be held interactively via microphones at the table and loudspeakers on the display, creating a face-to-face impression. Teams meetings can now be convened and booked via Outlook, and external participants can be invited via the room license so that they do not need their own Teams license license. In addition, other systems such as Zoom or Webex are supported in order to be able to invite different customers to conferences independently.

Advantages

Benefit

The combination of innovative technology and simple operation provides all employees with a complete solution for all meeting scenarios, which can be used optimally for presentations and workshops. The new conference room solution also serves as a demo center for sales staff to show interested customers the benefits and possibilities of future-oriented technologies.

Our experts will be happy to advise you on the individual options.

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